OAK CREEK HOMEOWNERS ASSOCIATION BOARD MEETING MINUTES

OCTOBER 12, 2020 – ZOOM MEETING

7:01pm start – called to order

In Attendance:

Board Members – Ted Ergo, Linda Grahovec, Eric Paetzel, Ray Mertens

Management Company – Haleas Group LLC

Community – Eileen Dunne, Jean Paetzel, Mr. & Mrs. Robinson, Marcia Valenzeno and Sandy Worzala

The minutes of the September Board Meeting were approved.

Grounds Committee:

No representative in attendance but overall grounds look very good

Community feels the path looks great and is being maintained well

Board is looking into clearing out some dead branches along the path

New tarps were requested and approved for the tennis courts

Homeowners please note – when cutting your respective lawns, please keep grass clippings off the road as they can become dangerous for certain vehicles.

Clubhouse Committee:

No report

Voting will occur at the clubhouse – it is reserved for three days

Day one to sanitize – Day two for voting – Day three to sanitize

Architectural Review Committee:

One tree removal request submitted and approved

One roofing project submitted and approved

One roofing project approved last month has commenced

New home construction project on Oak Creek Drive going well

Social Committee:

No upcoming events planned

If anyone is interested in planning or brainstorming on how to have a holiday party, in-person with social distancing or to organize a virtual holiday home tour please contact Linda Grahovec

Finance:

28K in checking, 107k in money market reserves

Haleas group to send documentation for budgets

Pool:

No representative in attendance

Winterization is complete though

Welcome Committee:

Two welcome packets distributed to 2 new residents

General Announcements:

Haleas Group working on budgets and will provide 2021 guidance

There have been some billing issues that they are focused on resolving for a few homeowners

Community expressed the need to better response time to emails and phone calls

Homeowners Comments:

Brief discussion on the pros and cons of a gated community

Consideration of additional security cameras at the entrances

Adjourned at 7:27pm

Executive Session:

The board met in Executive session about one homeowner who is in arrears in their monthly assessments. A formal demand letter will be sent to them by the Association.

PLEASE NOTE:

Email address: The Board would like to get a list of everyone’s email address to be able to send out notices to Oak Creek for such things as monthly meetings. If you wish to be on the list, please send an email to tom@hytry.net. He will reply with confirmation of receipt. He will send out notices using bcc so that everyone’s email is not visible. This will also prevent “reply-all” email storms.

If you received a reminder of the October meeting via email you are on the list. If not, please get on the list by sending your preferred email address.

Next Door: If you are not listed on the Nextdoor.com has a member of Oak Creek please let Tom know at tom@hytrty.net. Tom is the Oak Creek administer for Nextdoor and by requiring an invite we limit who can get Oak Creek only messages.

Next Association Board meeting is scheduled for Monday, November 9, 2020 at 7:00 p.m.

We will continue to use ZOOM as a matter of course and safety for the community.

Information for the call is as follows:

Linda Grahovec is inviting you to a scheduled Zoom meeting.

Topic: Oak Creek Homeowners Association - Virtual November Meeting

Time: November 9, 2020 07:00 PM Central Time

Join Zoom Meeting - for laptop, computer, iPad, surface, any smartphone, etc. equipped with camera, microphone and speaker: https://zoom.us/j/6302220778

If you can only dial-in by your location - for access to meeting audio via a phone:

+1 312 626 6799 (Chicago) Meeting ID: 630 222 0778