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August 10, 2020 Oak Creek HOA Board Meeting Minutes |
This month’s meeting was held via ZOOM. The call information was posted on our website
about a week
before the meeting and on “Next Door”
indicating that we were holding the meeting via ZOOM.
Board members present: Ted Ergo, Eric Paetzel,
Linda Grahovec and Tom Hytry.
The following homeowners were also present: Sandy Worzala,
Judy Palmer, Mandy Taylor, Marcia Valenzeno and Bill Ryan – Haleas Group
The minutes of the July Board meeting were
approved.
Grounds: Pathway was cleared (before the Aug 10 storm)
Question from floor on lawn mowing around pond
– will be looked into.
Letter on one of the Oak Creek entrance monument fell off – will be fixed.
New Playground Equipment: Arrived,
old gravel removed.
Clubhouse – Small whole in
one storm window – most likely from grounds crew.
Window frame is rotten – looking at bid to
start replacement of club house windows.
CINTAS did a safety inspection of the club
house – on review the board decide that we can do that same
yearly inspection for a lot less. In addition,
the local fire department also does a yearly
fire-safety inspection for free.
Looked into renting our clubhouse: OK if we
follow all state guidelines.
Looking in to having renters sign a legal
waiver.
Finance: Checking ~$32K,
banking ~$107K.
Note checking is down from last month: 22k
playground equipment, 4K insurance, pool attendants’ costs.
Eric is getting information on association
credit card that pays back 2% for association expenses
Pool: Everything is going well. Residents are using the pool even with the
new restrictions. New pool robot vacuum
purchased ($1900)
Pool hour may be shortened due to end of season.
ARC: Two pending approvals
for new roofs.
Welcome Committee: 3 new families have
moved in. Ted present them with grift cards and answered any question
about the association.
Executive
Session: The
board met in Executive session about one homeowner who is in arrears in their
monthly
assessments. A legal letter with be send
to them about the arrears.
Haleas Group LLC: Bill
Ryan from Haleas group attended the meeting. He pointed out that payments of
the monthly assessment should be written to
Oak Creek Homeowners Association.
(More details in the month assessment mailing
from them.)
Email
address: I
would like to get a list of everyone’s email address to be able to send out
notices
to Oak Creek for such things as monthly meetings. If you wish to be on the list
please
send me an email to tom@hytry.net. I
will reply back that I have received it.
I
will send out notices using bcc so that everyone’s email is not visible.
(This
will prevent “reply-all” email storms.)
If
you received a reminder of the August meeting via email you are on the
list. If not, please get on the list by
sending me
an
email.
Next
Door: If you are not listed on the Nextdoor.com has a member of Oak Creek
please let me know (tom@hytrty.net).
I am
the Oak Creek administer for Nextdoor and by
requiring an invite we limit who can get Oak Creek only messages.
Next
Association Board meeting is scheduled for Monday, September
14, 2020 at 7:00 p.m.
We will use ZOOM once again since this last
meeting was one of the best attended – ZOOM or otherwise.
The information is the same as the last two
months:
Information for the call is as follows: Linda Grahovec is inviting you to a scheduled Zoom meeting.
Topic: Oak Creek
Homeowners Association - Virtual June Meeting
Time: September 14,
2020 07:00 PM Central Time (US)
Join Zoom Meeting -
for laptop, computer, iPad, surface, etc. equipped with mic’s and speakers:
One tap mobile access – for access to meeting via a smartphone:
+13126266799,,6302220778#
US (Chicago)
Dial-in by your
location - for access to meeting audio via a phone: +1 312 626 6799 US
(Chicago)
Meeting ID: 630 222 0778