September 2018 Oak Creek HOA Board Meeting

Minutes of the September 10th, 2018 Homeowners HOA Board Meeting:

  All Board members present: Ted Ergo, Ellen Larson, Eric Paetzel, Linda Grahovec and Tom Hytry.

The following homeowners were also present: Nabil Fayoumi, Doug & Judy Palmer, Dorothy Jarman and Sandy Worzala.

Carol Smith of Ave 1000 was also present.

The minutes of the August Board meeting were approved.

Grounds: Looking into a bid from one other company for grounds services. We are looking at this years snow plowing contract.

Clubhouse: Club house just had its annual walkthrough with the safety inspection people and everything is in order. AC unit on left entrance of building is not working – new budget item for next year. Weather stripping on side door needs work.

Clubhouse will need updated fire extinguishers next year (another budget item). The clubhouse windows need to be washed. There is a gap at the bottom of the new door in the West Room. Eric Paetzel will provide the Clubhouse Committee with information concerning the remaining 2018 Clubhouse budget. No rentals scheduled until Election Day when the Clubhouse serves as a Polling Place.

Pool: Will need new heater for next year – budget item.

There is a concern by the pool committee that people are not signing in when using pool. Attendants are being instructed to ask users to sign in. The pool committee uses this information in planning pool operations.

Architectural Review Committee: A homeowners roof was replaced using approved roofing materials.

Social Committee: Tom Hytry’s Fall Party Oct.13 – see enclosed flyer.

Committee is looking into options for a Holiday Party and/or a New Years Party. They will be doing a survey on “Next Door” to see what homeowners may be interested in.

Finance: 35K in checking. 53K in reserves. There was a 5K expense to replace the filter for

the pool.

The board approved a motion to waive a one month late fee for a homeowner dealing with heath issues. (Their assessment payments are current.)

Welcome Committee: No report.

General Business: Kendall Heating submitted a bill for $500 to replace two thermostats. We are requesting a detailed bill before paying it since the cost seems excessive.

From the Board President: An issue was raised by a few homeowners at last months meeting concerning an event at the pool. I have looked into it and have determined that no Board member was involved in any way.  

We have received a note of apology from the teenagers who trespassed and vandalized the pool earlier this summer. They have already submitted $100 to pay for any damage.

Avenue 1000: Carol Smith noted that Lot 7 had never been transferred to the HOA from the developers land trust and that the land trust is now "closed". The Morgan Creek taxing district is taxing Lot 7. Will ask Jim Lee if there is some way the Morgan Creek assessment can be waived as there is no private owner for this lot and it is now part of the HOA common grounds.

Next board meeting: The second Monday in November - November 12^th starting at 7:00 p.m.

Since there is little going on in the fall there will be no board meeting in October.

Annual association meeting is scheduled for Monday, January 14, 2019 7:00 p.m.