November 2018 Oak Creek HOA Board Meeting Minutes

  All Board members present: Ted Ergo, Ellen Larson, Eric Paetzel, Linda Grahovec and Tom Hytry.

The following homeowners were also present: Doug & Judy Palmer, Dorothy Jarman, Jim & Janice Lee, Gene & Eileen Dunne, Kim & John Baer, Carole Crum, Lee Ann Olson, Beth Johnson and Sandy Worzala

The minutes of the September Board meeting were approved. We didn’t have a board meeting in October.

Grounds: Walking path cleared of brush through the efforts of volunteers. Long term: looking at clearing “trash trees” out of wooded area to help growth of hardwoods. The Association's landscaping contract with Semper Fi continues through 2019 with no increase in costs. The Board approved the renewal of the Association's snow removal contract. There was a discussion concerning the possibility of placing benches along the walking path. Gene Dunne provided information concerning possible materials and costs. Sandy Worzala volunteered to donate her benches.

Need new chair for the grounds committee. After doing a great job, Gene Dunne is stepping down.

(He still plans to help on the committee.)

Clubhouse: We had 10 rentals so far this year, with 3 more scheduled. This is about the same number of rentals we had last year. Ted Ergo reported that mold in the foyer closet was mediated. However, the pipes are too close to the wall, and this will be a recurring problem unless the pipes are wrapped. The outside of the clubhouse windows will be washed in the Spring and the gutters will be cleared. The doors around the pool area need to be painted.

Pool: Pool budget came in only $1000 over budget in spite of two major repair costs. Will need new heater for next year – budget item. The tiles will need to be regrouted (by volunteers) before the pool is filled next year.

Thanks to all the Pool Committee volunteers for a great job.

Architectural Review Committee: Two homeowners roof was replaced using approved roofing materials. Both homeowners contacted the architectural review committee prior to having the new

roofs installed. Eric Paetzel asked that the ARC members and Board members be notified when new roofs are approved to enable informed responses to inquiries from homeowners

Social Committee: Hold Sunday December 9 open for the Association Holiday Party. More information to follow. There wasn’t enough interest for an Association New Years, as reflected by the Next Door Oak Creek survey, to have the social committee organize one.

Finance: 39K in checking. 54K in reserves. There was a discussion about the possibility of moving the Association's funds to different financial institutions to achieve a better interest rate. Eric Paetzel will ask Carol Smith at Avenue 1000 to do more research on this.

Sandy Worzala asked why the Association's reserves had not been increased, which was a stated goal of the Board last January. Eric Paetzel explained that unanticipated costs associated with the walking path and pool repairs prevented the increase in reserves.

2019 committee budget are up for review at the December meeting. Committee chairs need to

prepare their budget for the meeting.

Lot 7:   Lot 7 is an unbuildable lot which was dedicated as "green space" on the original recorded Oak Creek Subdivision Master Plat, along with 2 other lots. However, Lot 7 was never transferred to the Association from the subdivision developer's (Property Concepts) land trust. This came to light when Property Concepts received a tax bill from the (new) Morgan Creek taxing district, which bill Property Concepts forwarded to the Association.

Ellen Larson reported that in order to prevent  Lot 7 going to sale for delinquent taxes, the Association paid the $20.53 tax bill. In the interim, Ellen has contacted Property Concepts and requested that Lot 7 be properly deeded to the Association. As a starting point, she obtained more information concerning the Land Trust and Linda Grahovec agreed to try to follow up on this information.

The Board agreed that we should continue to pursue efforts to get Lot 7 transferred to the Association.

Route 71 Widening: Ted is trying to contact the highway department about having the Oak Creek monuments in the center of the entrance way instead of the sides. (They will have to be moved for the widening.

Next board meeting: The second Monday in December - December 10^th starting at 7:00 p.m.

Annual association meeting is scheduled for Monday, January 14, 2019 7:00 p.m.

There are three board positions up for election at this meeting.