March 2018 Oak Creek Association Meeting

Minutes of the March 12, 2018 Homeowners Association Meeting:

 Board members present: Ted Ergo, Ellen Larson, Linda Grahovec and Tom Hytry

The following homeowners were also present: Jim & Janice Lee, Kim & John Baer, Carole Crum, Gene & Eileen Dunne, George Booras, Nabil Fayoumi, Judy Palmer and LeeAnn Olson.

Grounds: Gene Dunne and Jeanne Brommer have agreed to serve on the Committee. We will be mulching the entrance areas and around the pool and clubhouse. Committee will get a bid for this work from Semper Fi and Board will determine whether to use Semper Fi or order the mulch and ask homeowner volunteers to install it. Ellen Larson will provide Linda Grahovec with a description of Grounds Committee duties.

Path: Project plan is to start getting estimates for both restoring the path and yearly maintenance. Path was number one priority identified in 2017 homeowners’ survey. George Booras will provide the Committee with previous bid from 2 years ago.

Pool: Opening date for the pool for this year is Friday, May 25. Based on usage from last year, pool closing time is being changed from 9:30 p.m., to 9:00 p.m. “Attendant on duty” hours will be changing to 1 p.m. to 6 p.m. By doing this we reduce one of the attendant shifts per day. The Board agreed that 2018 Pool Rules should be mailed out to homeowners with the assessment bills.

Clubhouse (Kitchen Project): Remodeling has started. Old floor and counter tops removed. Floor has been leveled. Ellen Larson asked if a building permit was needed for any of the kitchen remodeling work and was advised that no permit was needed.

Finance: No report – Eric was on vacation. No major changes to association finances.

Speeding in Oak Creek: The school bus company was contacted and buses now appear to be observing the speed limit.

Ted Ergo also contacted the local sheriff department. They in turn contacted the Township who will be installing 4 “30 mile per hour” signs in the subdivision. They will also install on a temporary basis speed monitoring devices.

Architectural Review Committee: No report. However, it was noted that if homeowners are replacing culvert covers, new covers should be concrete in compliance with the Covenants.

Welcome Committee: No new activity. Ted Ergo is working on getting gift certificates for future new move-ins.

Social: A joint social event is being planned to correspond to the reopening of the pool and the renovated clubhouse kitchen.

There was a discussion concerning the safe storage of equipment used by the group that exercises in the East Room. It was agreed to address this once the kitchen remodel is finished and storage room space can be finalized.

The Board suspended the open Board meeting and convened in Executive Session to discuss a business matter involving the Association.

The open Board meeting was reconvened and the minutes of the February 12, 2018 Board meeting were unanimously approved.

The meeting was then adjourned with no further business.

Next board meeting: The second Monday in April; April 9th starting at 7:00 p.m