The
clubhouse may be reserved on a first come-first serve basis. A deposit, an
amount determined by the size of the function, a signed Oak Creek Clubhouse
Usage Agreement and a $50 usage fee are required whenever functions include
individuals other than Oak Creek property owners. For functions that are held
exclusively for Oak Creek property owners a signed Oak Creek Clubhouse Usage
Agreement will be required, but the security deposit and usage fee will be
waived. For information or to make a reservation please contact the clubhouse
committee member designated for this purpose.
1. The
Clubhouse is a facility to serve the needs of the property owners. All
activities must be approved by the clubhouse committee. The OCHA Board reserves
the right to disapprove selected activities by a majority vote.
2. Property
owners must host, attend and remain at the function he or she is sponsoring.
Property owners must sign the Oak Creek Clubhouse Usage Agreement and will be
ultimately liable.
3. Out of consideration to other property
owners, it is requested that, upon cancellation of a planned function, seven days
notice be given. This will allow other property owners who may have requested
Clubhouse usage for that same date to have the opportunity to reserve the
Clubhouse for their function.
4. A security deposit is required whenever
a function includes individuals other than Oak Creek property owners. The
security deposit amount is $250.00 for groups under 100 and $500 for groups
over 100. The entire security deposit will be returned after an inspection is
made by a Clubhouse Committee member and it is determined there are no cleaning
or damage issues. A separate usage fee of $50.00 will be retained by the
Clubhouse Committee for each function held in the Clubhouse. These charges and the signed Oak Creek
clubhouse Usage Agreement are due when the Clubhouse key is issued. It is
the property owner’s responsibility to pick up and return the key to a
Clubhouse Committee Member. There shall be no transfer of the key from one
property owner directly to another property owner. Loss of a Clubhouse key will
result in a $50 debit from the security deposit.
5. Absolutely no liquor may be served to
people under the legal age. In addition, the sale of liquor in the Clubhouse is
prohibited by any individual or organization. In the event that it is
determined that this rule is being disregarded, the function will be terminated
and all guests will be asked to leave immediately.
6. A Clubhouse Committee member will
inspect the Clubhouse prior to and after all functions. The property owners may
request to be present for the initial and final inspections.
7. All property owners using the Clubhouse
shall be responsible for cleaning up (see Cleanup List) either after the
function of on the following day, but no later than noon the next day or at
such time as agreed by a Clubhouse Committee member.
8. All gatherings held on a Friday or
Saturday should conclude by 1:00 AM on the following day. Gatherings held
Sunday through Thursday are to conclude by midnight.
9. Hosts (property owners) are responsible
for all Clubhouse furnishings and fixtures. The property owner reserving the
facility will pay for any cleaning charges necessary or damages which may have
been sustained to the premises. Said amount(s) will be deducted first from the
security deposit. The property owner will be held liable for any damage in
excess of the security deposit and will then be billed on his/her monthly
assessment statement for said excess.
10. The Clubhouse shall be locked at all
times when not in use. It shall be the responsibility of those who have
reserved the facility to see that doors and windows are locked upon their
departure.
11. No pets are allowed in the Clubhouse at
any time.
12. The Oak Creek Homeowner’s Association is
not responsible for any articles left at the Clubhouse.
13. Property owners using the Clubhouse agree
to abide by the above rules and assume full responsibility for personal injury
and property damage or loss suffered by them, their family or their guests in
connection with usage of the Clubhouse.
The Oak Creek Clubhouse is a
non-smoking facility.
9/9/13